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Mini market service (OT)

SUPPLY OF MINI MARKET SERVICE

Tender number: WS1335040658
Open date: 2018-05-17 09:00
Close date: 2018-05-30 17:00
Planned contract award period:
Docs:
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Oyu Tolgoi” LLC (the 'Company') would like to invite potential experienced suppliers to submit their Expression of Interest (EOI) in relation to supply of “mini market service at mine-site”. (More details described in the Attachments to this announcement).

[An EOI is only a preliminary step to a formal tender process to understand and identify whether there are potential suppliers in the market that are interested in, and capable of satisfying the procurement needs]

The supplier will be required to carry out all of, but not limited to, the following work

Scope description:

  • Provide Mini Market Service at Power Camp of Mine Site for 12 months period
  • Provide required equipment and staff to operate Mini Market
  • Mini Market to offer variety of imported and locally made products
  • Minimum variety of product lines of 350 items which may include staple food, beverages, personal hygiene product, etc.
  • Mini Market Service to work daily from 6:00 AM till 22:00 PM

General requirements

  • This EOI is eligible for only Umnugovi suppliers.As per Oyu Tolgoi’s Supplier Development Policy, an Umnugovi supplier is a national supplier that is:
    • Registered in Umnugovi aimag;
    • Produces or supplies products or services within the Umnugovi aimag;
    • Has a permanent workforce of in excess of 75 per cent of Mongolian employees residing in Umnugovi aimag; and
    • Have their business head or branch office registered in the Umnugovi aimag and Oyu Tolgoi uses this office as the contracting entity
  • Any supplier who registered to Umnugovi aimag on or after the release of this Expression of Interest is not eligible, subject to the reference letter from the […] aimag/ soum government authority.
  • Please visit our webpage at http://ot.mn/suppliers/ for more information about Expression of Interest, Useful documents and more.

Interested and experienced suppliers are invited to submit their EOI by attached “EOI submission checklist” and must include/attach, as a minimum, the following documentations / information:

Mandatory documents:

  • State registration certificate (copy)*
  • HSE policy & procedures (copy)*
  • Business Code of Conduct (copy)*
  • Financial statement from last 3 years (copy)*
  • Brief introduction of company
  • Ownership/ shareholder information
  • Executive team structure/ introduction
  • Organization structure & Total manpower
  • Reference letter from […] aimag/ soum government authorities to ensure the supplier is registered and operating from the […] aimag/ soum

* - If latest copies are already uploaded in Oyu Tolgoi Supplier Database (SQMS), please make a note here

Scope specific documents:

 

  • Scope specific experience
  • Customer reference (at least 2)
  • Distributor/ Dealer official certificate, if applicable (copy)
  • Special licenses, if applicable (copy)
  • add scope specific requirement - if any

 

Any interested supplier who is not registered in Oyu Tolgoi Supplier Qualification and Master Supplier (SQMS) Database must register at http://ot.mn/register-as-a-supplier-en/?eoi and must provide the registration ID on the “EOI submission checklist”.

Information Session Event

Information session events will be organized according to below schedule. We welcome any interested suppliers. Please contact SupplierSessions@ot.mn for registration of Information session event.

Where

When

Deadline for Info

Session registration

Registration contact

Khanbogd soum

24 May 2018, 03:00 pm

22 May 2018, 06:00 pm

SupplierSessions@ot.mn

EOI submissions can be prepared in Mongolian and/or English and must be sent to RFxBox@ot.mn with subject “WS1335040658Supply of mini market service at mine-site” before 5pm, (Ulaanbaatar time) 30 May 2018.

Important notice:

  • The Company is only seeking Expression of Interest from potential suppliers and makes no representation or promise in relation to procuring work from a supplier or suppliers.
  • The Company reserves the right to refuse any document(s) which is incomplete or submitted after the specified date & time.
  • The Company will not accept any EOIs stored in internet storage or in any other webpages and links.
  • The Company will not be responsible for any costs associated with preparing and submitting an Expression of Interest to the Company
  • There will be no Questions and Answers provided during the EOI process.

“OYU TOLGOI” LLC

 

PROCUREMENT DEPARTMENT