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Event Management Service (OT)

Supply of Entertainment and Event Management Service

Tender number: WS1388415073
Open date: 2018-07-05 09:00
Close date: 2018-07-24 17:00
Planned contract award period:
Docs:
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Oyu Tolgoi” LLC (the 'Company') would like to invite potential experienced suppliers to submit their Expression of Interest (EOI) in relation to supply of “Entertainment and event management service”.

[An EOI is only a preliminary step to a formal tender process to understand and identify whether there are potential suppliers in the market that are interested in and capable of satisfying the procurement needs]

The supplier will be required to carry out all of, but not limited to, the following work:

Scope description:

  • To provide full event management service such as corporate functions, anniversary celebrations, employee new year parties, special events/VIP reception, awards ceremony, indoor and outdoor functions, and wide variety of decor services
  • To provide sub-contractor management including catering, security and first aid service, various types of printing, etc
  • To provide equipment lease and support service
  • To provide entertainment service (artists management)
  • To design, provide and install wide variety of décor
  • To design and manufacture replica of industrial environment and products forpromotional use

Interested and experienced suppliers are invited to submit their EOI by attached “EOI submission checklist” and must include/attach, as a minimum, the following documentations / information:

Mandatory documents:

  • State registration certificate (copy)*
  • HSE policy & procedures (copy)*
  • Business Code of Conduct (copy)*
  • Financial statement from last 3 years (copy)*
  • Brief introduction of company
  • Ownership/ shareholder information
  • Executive team structure/ introduction

* - If latest copies are already uploaded in Oyu Tolgoi Supplier Database (SQMS), please make a note here

Scope specific documents:

 

  • Scope specific experience information
  • Customer reference (at least 2)
  • Special licenses, if applicable (copy)
  • Manpower introduction/ key personal CVs

Any interested supplier who is not registered in Oyu Tolgoi Supplier Qualification and Master Supplier (SQMS) Database must register at http://ot.mn/register-as-a-supplier-en/?eoi and must provide the registration ID on the “EOI submission checklist”.

EOI submissions can be prepared in Mongolian and/or English and must be sent to RFxBox@ot.mn with subject “WS1388415073 Entertainment and event management service” before 5pm, (Ulaanbaatar time) 24 July 2018.

Important notice:

  • The Company is only seeking Expression of Interest from potential suppliers and makes no representation or promise in relation to procuring work from a supplier or suppliers.
  • The Company reserves the right to refuse any document(s) which is incomplete or submitted after the specified date & time.
  • The Company will not accept any EOIs stored in internet storage or in any other webpages and links.
  • The Company will not be responsible for any costs associated with preparing and submitting an Expression of Interest to the Company.
  • There will be no Questions and Answers provided during the EOI process.

“OYU TOLGOI” LLC

PROCUREMENT DEPARTMENT